Business Office Manager

Business Office Manager – (Full or Part-time)

Woof Boom Radio, a successful, privately held regional radio group, is adding a Business Office Manager to their Lima, Ohio team. In this role, the primary duty is to maintain Woof Boom policies and procedures while managing the operational and financial records for the market. You must have the ability to stay organized, multitask efficiently, and work in a team environment. This position will report to the Market Manager. This position is flexible and can be full-time or part-time.

Woof Boom Radio believes in a strong set of values: speak the truth, do your best, do what you say you will do, treat all with respect, and work with passion. They hold themselves to a high standard and expect the same from their radio “family.” This is a growing company with digital assets along with their radio formats.

Our Woof Boom Culture:
• Create and maintain a performance culture that focuses on serving our customers and listeners.
• Living the company values.
• Provide visible leadership inside the station and the community.
• Build strong relationships with team members and clients.
• Create a collaborative, team-based environment.
• Adhere to Woof Boom policies while observing the highest ethical standards.

Responsibilities:
Maintain Woof Boom Policies and Procedures:
• Oversee and maintain master files for all clients, including confirmations, signed orders, and retention schedules.

Accounts Receivable:
• Manage client credit statuses and ensure compliance with payment policies.
• Process and mail invoices, manage past-due accounts, and oversee collections with sales reps.
• Handle credit applications, ensuring thorough review and approval.
• Post client payments in SDS and ensure proper documentation for all transactions.

Trade Management:
• Approve and manage trade authorizations and agreements, ensuring proper documentation before airing.
• Track trade goods received and maintain monthly trade summaries and rollforward sheets.

Accounts Payable:
• Process all Lima payables, code and approve invoices, and enter them into Sage.
• Maintain payable files per retention schedules and set up new vendors with W9 and 1099 information.
• Handle monthly use tax reporting and Visa sheet deadlines.

Human Resources:
• Maintain separate personnel files for medical and non-medical documentation.
• Ensure proper completion of new hire paperwork, including I9 forms, and manage benefits onboarding.
• Support 401k documentation and employee file maintenance.

Miscellaneous:
• Complete and display annual OSHA reports.
• Assist with EEO reporting.
• Manage office supplies, petty cash, mail processing, and daily deposits.

Qualifications:
• Strong Organizational Skills with Attention to Detail.
• Experience with Accounting Software (e.g., Sage) and Microsoft 360 Office Suite.
• Strong Communication Skills and ability to work with cross-functional teams.
• Dependable, trustworthy, and self-motivated.

Preferred Qualifications:
• Knowledge of broadcasting industry operations.
• Familiarity with FCC regulations and reporting.
• Prior experience in office management or accounting roles.

If hired in as a full-time employee this position offers a 401K Plan, Health, Disability, and Life Insurance, Comprehensive Training Programs, and vacation time. The employer actively gives back to the community through their people, time, talent, and treasure.

How to Apply

Go to this link and fill out the application: https://woofboom.com/apply-online/.

We support all EOE initiatives. We would never discriminate based on religion, race, or creed – and we don’t hire people who do.